We have a confession to make. We’ve been dreaming of warmer weather with all of the chilly days quickly approaching. If you’re like us and thinking about the future months, it may be time for you to start planning your company or school picnic for the upcoming year. Once you’ve picked the venue, here are a few tips to follow to finish up the process.
While every party needs a DJ to get everyone up and dancing, there are other activities to take your picnic to the next level. For example, what child does not like a moonbounce? Make sure to include it at your next school picnic! Other activities could include face painting, arcade games, paddleboats, and more. It is always nice to provide everyone with a few options.
Turn a few team-building activities at your next corporate picnic into friendly competition. Break your staff into groups and create a relay with different obstacles for them to get through together. This is not only entertaining but it can be a great way to bring your employees closer together.
Food and Beverages
Even though having food and drinks at a picnic are common knowledge, not everyone may know where to look or how much is enough. A great option to consider for assistance is off-site catering. (Although, if your venue includes catering services then this is an option to skip). When planning meals, be sure to consider food allergies and the type of party you are having. Are you looking for more classic BBQ foods or you only want finger foods? Whatever you like, look for a caterer who is able to meet your needs and provide everything you are looking for.
Be Prepared for Mother Nature
It is difficult to predict what the weather is going to be tomorrow, let alone in a few months. It is important to be prepared for absolutely anything. Check with your venue to see if they have indoor options just in case. If your venue does not, consider renting a few tents. Tents are great even if the sun is out because they can provide shade.
Create a Checklist
The ultimate way to make sure nothing was overlooked and that you are completely prepared is with a checklist. Make this once you start planning your event. It will allow you to stay on track to get everything finished in a timely manner. (Insider tip: create deadlines or a timeline along with your checklist to allow you enough time to accomplish all of your tasks and goals). This is a great idea for any occasion.
Feeling overwhelmed? Don’t worry, we’ve got you covered. Contact Scott Gersten, our special event planner, to help plan your next picnic.