There are several health and safety precautions event planners must consider when creating a corporate event. As an event organizer, you have a duty of care to keep your guests safe and take reasonable steps to prevent your guests from being harmed. When you’re planning a corporate event, consider Frogbridge Events. Our expert team will help take the ease off of planning while ensuring your guests remain safe.
Assess Your Event Venue
Start your planning by detailing the scope of your event. Include all the activities you may offer, how many people will attend, and their demographics. With this information in mind, visit the event venue to assess whether it can accommodate everything you need. Some factors to consider are the venue’s capacity, access, potential hazards, and facilities.
Once you confirm that the venue can sustain your event, create a site plan detailing where the structures, facilities, entrances, and exits will be. Share that plan with your contractors, suppliers, staff, and guests.
Create an Emergency Plan
While we hope they don’t happen, you must plan for emergencies. Remember, an emergency is not just an injury. It can also be a fire, stage collapsing, or inclement weather. When creating an emergency plan, keep the following in mind:
- How will you communicate an emergency with staff and guests?
- Who will be your point of contact in case of an emergency?
- How will you move people away from immediate danger?
- How will emergency vehicles get to your location?
- Will there be ambulances on-site?
- Is there a first aid kit on-site?
- Do you need security?
Before your event begins, walk through the venue to ensure all your emergency plans are in place.
Food Safety at Corporate Events
Food safety includes all aspects of preparing and serving food, such as avoiding allergic reactions, sensitivities and intolerances, managing choking risks, and ensuring food is not contaminated. When you send out event invitations, request both dietary requirements and food allergies/anaphylaxis from guests. Then notify the caterers of foods to avoid. Ensure the staff correctly labels foods containing allergens so guests know what they can and cannot have.
Coronavirus Health and Safety Measures
Health and safety have always been an essential part of event planning, but it is even more crucial now because of the coronavirus. You should have multiple hand sanitizer and hand wash stations around the venue. Additionally, you may want to require all attendees to wear a face mask at all times to reduce the risk of infection.
Having guests maintain social distancing may also help reduce infections. Play distance markers on the ground and encourage guests to follow them. If you are feeding attendees, spread tables six feet apart and have only one party per table.
Plan Your Perfect Corporate Event in Central New Jersey
When you’re looking for a safe place to plan your next company event, choose Frogbridge Events. Located in Central New Jersey, our venue has plenty of open space for your guests to spread out and stay safe. Across 86 acres of breathtaking views, mouthwatering foods, and exciting team-building activities, Frogbridge Events is the perfect place for events.
It’s understandable to feel worried about planning a corporate event during a pandemic, but we follow all CDC and state-recommended guidelines for social distancing, cleaning, and disinfecting. One of our staff members can work with you one-on-one to develop an extensive safety plan, as well.